HPD Property Registration for Jerome Park Co-op Boards

Are you on a Jerome Park condo or co-op board and wondering exactly what HPD expects from you this year? Staying current on property registration is a small task that prevents big headaches like penalties or court delays. In a few minutes, you can learn the requirements, key dates, and how to file the right way. Let’s dive in.

HPD registration basics

HPD’s Annual Property Registration is required for most residential buildings in New York City. HPD uses this information to reach you about violations and emergencies, and missing or invalid registrations can block certain legal actions. You file one registration for the building, not for individual apartments. Learn the purpose and process on HPD’s Register Your Property page.

According to HPD’s guidance, buildings with 3 or more residential units, including condos and co-ops, must register each year. One- and two-family homes register only when neither the owner nor an immediate family member lives there.

What Jerome Park boards must file

Boards must submit an Annual Property Registration for the building that includes:

• Owner name and mailing address.
• Managing agent name, business address, and phone, with the agent’s signed consent.
• Corporate details when applicable, including officer names and addresses and any person or entity that owns more than 25 percent, with names and addresses.
• A 24-hour emergency phone number that reaches someone in the greater metropolitan area.
• Required signatures from the owner or corporate officer and the managing agent.

Deadlines and fees

• Filing window: May 21 to September 1 each year.
• Annual deadline: September 1.
• Annual fee: $13, processed by the NYC Department of Finance. Your registration is valid only after HPD receives the signed form and the fee is processed.
• Update timing: If owner, officer, address, or managing agent information changes, update your registration within 5 days.

You can confirm timing, payment options, and validity steps on HPD’s registration page.

Penalties and legal risks

Failure to register or update can lead to civil penalties. For multiple dwellings with five units or less, penalties generally range from $500 to $1,500. For more than five units, they range from $1,000 to $5,000. Willfully false information can bring higher penalties under the Administrative Code. Review penalty provisions in the New York City Administrative Code.

An invalid or missing registration can also limit legal options. Owners may be barred from bringing a nonpayment case in Housing Court and may be unable to certify corrections or request dismissals of HPD violations. HPD’s bulletin explains these consequences in plain language. See the HPD Property Owner Bulletin for details.

Required lobby posting

After registration, buildings must display an identification sign in the lobby showing the HPD building serial number, the street address, and required superintendent and owner or agent information. Format and placement are set by the Rules of the City of New York. See HPD’s Required Signage guidance and follow the specifications.

How to file step by step

1. Prepare your info

• Street address and BBL.
• Legal owner name and mailing address.
• Corporate officer and any more than 25 percent owner names and addresses.
• Managing agent details and consent to serve.
• A 24-hour emergency phone number.
• Signature authority for the owner or officer, plus the managing agent.

2. Use HPD’s online system

• Go to HPD’s Register Your Property page and access the Property Registration Online System (PROS).
• Create or update the record, then print the completed form.
• Obtain the required signatures and mail the signed form to HPD as directed.

3. Pay the annual fee

• Pay the $13 fee through the Department of Finance. The fee often appears on property tax statements due July 1, or you can pay online or by check as described by HPD.
• Registration becomes valid only after HPD receives the signed form and DOF processes the fee. Processing typically takes 2 to 4 weeks.

4. Optional certified copy

• If you need a certified copy for court, HPD charges an $8 fee and explains request and pickup procedures on its registration page.

Bronx help for Jerome Park boards

If you prefer in-person support, HPD’s Registration Assistance Unit at 100 Gold Street can help. You can also contact the Bronx Borough Code Enforcement office at the Borough Service Center, located at 1932 Arthur Avenue, 3rd Floor. Check the HPD Borough Service Centers page for hours and contact details.

Common pitfalls to avoid

• Listing the wrong owner entity. Confirm whether the cooperative corporation or condominium association is the legal owner and have the correct officer sign.
• Missing the 24-hour emergency number. Make sure someone local can answer that line at all times.
• Forgetting quick updates. Changes to owner address, officers, or the managing agent must be updated within 5 days.
• Skipping the lobby sign. The serial-number sign is required, and format matters.
• Assuming unit owners register. In condos and co-ops, the building registers, not individual unit owners.

Quick board checklist

• Confirm building eligibility and owner entity.
• Gather owner, officer, and more than 25 percent owner details.
• Confirm managing agent and get written consent to serve.
• Set a 24-hour emergency phone contact in the metro area.
• Complete PROS, print, sign, and mail the form to HPD.
• Pay the $13 DOF fee and track processing.
• Post the HPD serial-number lobby sign.
• Calendar updates and next year’s deadline.

Keeping HPD registration current protects your building and keeps your operations moving. If you are planning a sale, refinance, or board transition this year, a valid registration helps you avoid last-minute surprises. For local guidance on how compliance may affect your move or your building’s next steps, connect with The Advanced Home Team.

FAQs

Who must register with HPD in Jerome Park?

• Buildings with 3 or more residential units, including condos and co-ops, must file annual property registration, while one- and two-family homes register only if neither the owner nor an immediate family member lives there.

What is the HPD registration deadline and fee?

• The annual filing window runs from May 21 to September 1, the deadline is September 1, and the fee is $13, which must be processed by the Department of Finance for validity.

How do condo and co-op boards file?

• Use HPD’s PROS system to complete the form online, print and obtain signatures from the owner or officer and the managing agent, mail the form to HPD, and ensure the $13 fee is paid and processed.

What happens if we do not register?

• You may face civil penalties, be barred from bringing a nonpayment case in Housing Court, and be unable to certify corrections or request dismissals of HPD violations.

Do individual unit owners register their apartments?

• No, for condos and co-ops the building’s owner entity registers; individual unit owners do not file separate registrations.

How fast must we update changes?

• Update changes to owner, officer, address, or managing agent information within 5 days so HPD can reach you about emergencies and violations.

What signage is required in the lobby?

• Post an ID sign with the HPD building serial number, address, and required superintendent and owner or agent information in the format and location set by HPD’s rules.